STRATEGIC PRIORITY: Environmental & Sustainability
AGENDA DATE: January 24, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Sanitation Services
EXECUTIVE: Carl Simpson
______________________________________________________________________
SUBJECT
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Authorize a three-year cooperative purchasing agreement for the purchase of digital route management and navigation services for the Department of Sanitation Services with Rubicon Global, LLC dba Rubicon through the Sourcewell cooperative agreement - Estimated amount of $839,812.50 - Financing: Sanitation Operation Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a cooperation purchasing ID/IQ agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that the actual need, combined with the amount budgeted, will determine the amount spent under this agreement.
The Rubicon mobile app-based service will enhance Sanitation’s service delivery efficiency by providing digital route management and navigation for Sanitation’s 156 daily garbage and recycle collection routes. These routes are currently managed via paper maps provided to truck drivers daily. The Rubicon mobile app will display route details to drivers, provide turn-by-turn directions, alert drivers, and supervisors to potentially missed stops, and allow supervisors to modify routes midday to provide coverage where the department may be short on staff or equipment. Pre- and post-trip inspections will also be converted from paper by this service. Additionally, drivers will also be able to document service exceptions, including non-compliant setouts, containers blocked by parked cars, and excessive containers.
The Sourcewell cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Sanitation Operation Fund |
$326,812.50 |
$256,500.00 |
$256,500.00 |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperating Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprises of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices • The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that. |
OWNER
Rubicon Global, LLC dba Rubicon
610 West Main Street, Suite 610
Lexington, KY 40507
Conor Riffle, Sr. Vice President