STRATEGIC PRIORITY: Workforce, Education, & Equity
AGENDA DATE: February 14, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Community Care
EXECUTIVE: M. Elizabeth Cedillo-Pereira
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SUBJECT
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Authorize a master cooperative agreement with Staples to provide critical non-food items, such as period products, diapers, adult diapers and other hygiene items for distribution in high needs communities or to residents for the period February 1, 2024 through December 31, 2025 - Not to exceed $700,000.00 - Financing: Coronavirus State and Local Fiscal Recovery Fund ($300,000.00) and Equity Fund ($400,000.00)
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BACKGROUND
This item authorizes a master cooperative agreement to purchase items from a current City master agreement vendor. The items being authorized are either not a component of the current agreement, or are to be purchased in a level exceeding the current agreement allocations. Items purchased through this agreement will be used for two key City programs, Period Access Dallas (P.A.D) and American Rescue Plan Act (ARPA) Essential Necessities, and will be purchased using authorized funding dedicated for these programs.
The Office of Community Care, via the Office of Procurement Services, previously completed a competitive procurement for period products for the P.A.D. initiative. However, the selected vendor was unable to consistently fulfill order needs, forcing the department to work with the Office of Procurement Services to cancel that vendor contract and identify an alternative vendor. Staples was selected as vendor for this service based on the inability of the initially procured vendor and of available cooperative agreement vendors to fulfill the order requirements and timeliness necessary for the project.
By entering this agreement with Staples, the Office of Community Care will have a reliable vendor that can support the requirements of several critical programs and se...
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