STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: February 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
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Authorize (1) a five-year master agreement for metered U.S. postage for the Office of Procurement Services through the National Association of State Procurement Officials cooperative agreement - Quadient Finance USA, Inc. in an amount not to exceed $4,106,250; (2) a five-year equipment lease agreement for the lease of postage equipment and software for the Office of Procurement Services with Quadient, Inc. through the National Association of State Procurement Officials cooperative agreement in an amount not to exceed $162,900; and (3) a five-year master agreement for supplies related to postage equipment for the Office of Procurement Services through the National Association of State Procurement Officials cooperative agreement - Quadient, Inc. in an amount not to exceed $35,834 - Total amount not to exceed $4,304,984 - Financing: Express Business Center Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of an agreement is to establish firm pricing for services and goods, for a specific term, which are ordered on an as needed basis.
These agreements will allow for metered U.S. postage, the lease of mailing equipment and software, and supplies related to postage equipment for the Office of Procurement Services, Express Business Center (EBC). The EBC serves as the central mail distribution facility for the City and handles citywide incoming mail and approximately 1.3 million outgoing mail pieces annually. EBC currently operates two mail postage processing machines that offer an efficient method of processing mail at a metered discounted rate. City departments, employees, and the public also utilize EBC for the following services:
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