STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 27, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for removal and disposal of scrap tires for the Department of Sanitation Services - TJP Enterprises, LLC dba All American Tire Recyclers, only bidder - Estimated amount of $1,217,020 - Financing: Sanitation Operation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for removal and disposal of scrap tires for the Department of Sanitation Services. The City is a registered scrap tire facility, processor, and generator with the Texas Commission on Environmental Quality (TCEQ) and as such requires the services of a TCEQ registered vendor to dispose of scrap tires. The Department of Sanitation Services disposes approximately 650 tons of scrap tires annually that are deposited at the McCommas Bluff Landfill by City departments.
The recommended vendor is a TCEQ registered and approved scrap tire processor, storage facility, and transporter of scrap tires in the State of Texas. Scrap tire processors shred or bale scrap tires for delivery to a scrap tire storage site, a facility that recycles, reuses, or recovers the energy from the tire pieces. This is an approved method by TCEQ to recycle scrap tires. The recommended vendor recycles the scrap tires into tire derived fuel. Tire derived fuel is used as alternative fuels in power plants and paper mills.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 25, 2020, the City Council authorized a three-year service price agreement for scrap tire removal and disposal services to be utilized by various departments with TJP Enterprises, LLC dba All American Tire Recyclers by Resolution No. 20-0473.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Sanitation Operation Fund |
$405,673.33 |
$405,673.33 |
$405,673.34 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,217,020.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• TJP Enterprises, LLC dba All American Tire Recyclers - Non-local; Workforce - 3.85% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BW23-00022003. We opened it on July 14, 2023. We recommend the City Council award this service price agreement in its entirety to the only bidder.
Bidders Address Amount
TJP Enterprises, LLC 5225 Teague $1,217,020
dba All American Tire Fort Worth, TX 76140
Recyclers
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
TJP Enterprises, LLC dba All American Tire Recyclers
Tom Parker, Chief Executive Officer
Jodi Parker, Chief Operating Officer