STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 27, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract for encampment clean-up for the Office of Homeless Solutions - The Cleaning Guys LLC dba CG Environmental, most advantageous proposer of eight - Not to exceed $212,447.06 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for encampment clean-up for the Office of Homeless Solutions. The Office of Homeless Solutions has intensified its efforts to assist and serve persons experiencing homelessness, as well as to reduce the impact of homelessness in the City, by providing encampment cleanup services and removal of all trash, human waste, and biohazards.
A five-member committee from the following departments reviewed and evaluated the qualifications.
• Office of Community Care (1)
• Office of Homeless Solutions (2)
• Water Utilities Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference.
The committee selected the successful proposers on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Experience 25 points
• Approach 25 points
• Business Inclusion and Development Policy 15 points
• Local Preference Program 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$212,447.06 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$212,447.06 |
Professional Services |
38.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
38.00% |
38.00% |
$80,729.86 |
|
• This item is Other Services which does not have an availability and disparity participation goal, however, prime is utilizing a MBE Subcontractor. |
|
• The Cleaning Guys LLC dba CG Environmental - Non-local; Workforce - 2.10% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BDZ23-00022476 We opened them on July 28, 2023. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*The Cleaning Guys, LLC 5255 Teague Rd. 72.26
dba CG Environmental Fort Worth, TX 76140
Protect Environmental 6504 Midway Rd. 61.75
Services, Inc. Suite 200
Haltom City, TX 75185
Steri-Clean 10890 Bekay St. 55.38
Suite 100
Dallas, T 75201
US Ecology Houston, Inc. 3418 South Gilbert Rd. 49.77
Grand Prairie, TX 75050
JunkGuys Dallas LLC 201 Yorktown St. 49.34
Dallas, TX 75208
SweetTee’s Hair Care 5935 Knoll Trail Dr. 18.55
Apt. 2527
Dallas, TX 75248
Trans-Environmental 2605 Northaven Rd. 14.02
Services, Inc. Dallas, TX 75229
Green Planet, Inc. 6371 State Hwy. 276 West Non-responsive
Royse City, TX 75189
OWNER
The Cleaning Guys, LLC dba CG Environmental
Erick McCallum, Chief Executive Officer