STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 27, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for crane rental with operator services for the Department of Equipment and Fleet Management - North Texas Crane Service, Inc., lowest responsible bidder of two - Estimated amount of $478,757.75 - Financing: Equipment and Fleet Management Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for crane rental with operator services for the Department of Equipment and Fleet Management. These services will enable City departments to rent a variety of cranes with operators to accomplish day-to-day construction and special needs operations. These services also provide immediate access to various types and sizes of cranes with operators without the purchase, inventory, depreciation, and disposal cost associated with ownership of the equipment. This contract will provide approximately 450 hours of crane rental with operators to be used citywide through coordination with the Department of Equipment and Fleet Management.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141.
The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 8, 2020, the City Council authorized a three-year service price agreement for the rental of cranes with operators for the Department of Equipment and Fleet Management with Maxim Crane Works, L.P. by Resolution No. 20-0121.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Equipment and Fleet Management Fund |
$47,875.78 |
$95,751.55 |
$335,130.42 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$478,757.75 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• North Texas Crane Service, Inc.- Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF24-00023528. We opened them on December 29, 2023. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*North Texas Crane Service, 1120 Texas Street $ 478,757.75
Inc. Building A
Lewisville, TX 75057
TNT Crane & Rigging, Inc. 925 South Loop West $1,437,300.12
Houston, TX 77054
OWNER
North Texas Crane Service, Inc.
Robert Nanni, President