STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: March 27, 2024
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for an unlimited license agreement for continuous software maintenance and support for Oracle database licensed products for the Department of Information and Technology Services provided by Oracle America, Inc. sold through Mythics, Inc. through the Department of Information Resources cooperative agreement - Not to exceed $6,814,040.09 $7,163,942.67 - Financing: Data Services Fund ($6,300,112.99) (subject to annual appropriations) and Information Technology Equipment Fund ($863,829.68)
Body
BACKGROUND
This service contract will provide an unlimited license agreement for ongoing maintenance and support for all licensed Oracle software products assigned to the City used to create and manage database files for various City systems.
Software maintenance and support allows Information and Technology Services (ITS) the ability to respond effectively to a wide variety of critical issues such as database outages, data corruption and application performance issues by contacting a dedicated team of vendor technical experts 24 hours a day, seven days a week that are familiar with the City’s environment. Additional support coverage includes software version upgrades, patches, and bug fixes as well as security alerts and other information that enables ITS staff to proactively provide the best possible technical services to our customers.
City systems utilizing Oracle databases include the Dallas Water Utilities billing system, CGI Advantage Financial System, and the Police records management system.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process for this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 26, 2021, the City Council authorized a three-year cooperative purchasing agreement, with two one-year renewal options, for continuous software maintenance and support of Oracle database license products for the Department of Information and Technology Services provided by Oracle America, Inc. and sold through Mythics, Inc. through the Department of Information Resources cooperative agreement by Resolution No. 21-0911.
On April 13, 2022, the City Council authorized Supplemental Agreement No. 1 to increase the contract with Mythics, Inc., by for additional Oracle partitioning licensing and support for the Department of Information and Technology Services by Resolution No. 22-0576.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services Fund |
$2,068,722.11 $2,442,327.00 |
$2,340,458.99 $2,442,327.00 |
$2,404,858.99 $1,415,458.99 |
|
Informaiton Technology Equipment Fund |
$ 595,997.69 |
$ 267,831.99 |
$ 0.00 |
|
Total |
$3,038,324.69 |
$2,710,158.99 |
$1,415,458.99 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$6,814,404.09 $7,163,942.99 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Mythics, Inc. - Non-Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprises of other state and local governments, to leverage market buying power and enable the City to purchase goods and services at lower prices. • The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement. |
OWNER
Mythics, Inc.
4525 Main Street
Suite 1500
Virginia Beach, VA 23462
Deonte J. Watters, CCMAP, Vice President of Contracts