STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 10, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract, with one three-year renewal option, for a secondary job management system for the Police Department - RollKall Technologies, LLC, most advantageous proposer of three - Estimated Annual Net Revenue: General Fund $815,181
Body
BACKGROUND
This service contract will provide for a secondary job management system for the Police Department (DPD). This system will be utilized by DPD to facilitate the scheduling, managing, and tracking of secondary jobs worked by off-duty Police Officers.
The system's functionality provides:
* A secure vendor-hosted, cloud-based platform that allows private businesses to submit electronic service requests to DPD
* The ability for DPD to review, approve, and schedule off-duty Officers to work secondary jobs within the cloud-based platform
* Electronic invoice processing and payments for DPD-owned equipment (businesses will pay Officers directly for their time worked)
* Built in safeguards for effective and efficient tracking of hours worked on secondary jobs to ensure compliance with DPD's General Orders and to address the City Auditor's Office audit findings and recommendations
This service contract will be paid for through a small administrative fee added to an invoice to requesting businesses only when there is a request for the use of City equipment as part of the secondary job service request. When a business only requests an Officer's time and no Department-owned equipment there is no additional fee assessed. The revenue collected and paid to DPD through this revenue contract represents dollars traditionally billed and collected by DPD employees for the use of DPD equipment. The awarded vendor will, through this contr...
Click here for full text