STRATEGIC PRIORITY: Public Safety
AGENDA DATE: April 24, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Police Department
EXECUTIVE: Jon Fortune
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for web-based law enforcement training subscriptions for the Police Department with Lexipol, LLC through the Sourcewell cooperative agreement - Estimated amount of $401,310.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for web-based law enforcement training subscriptions for the Police Department. The subscriptions allow the Police Department to utilize online courses versus classroom instruction. During the pandemic, online courses have been extremely critical to the Department's success in meeting the State of Texas and Texas Commission on Law Enforcement (TCOLE) mandated training requirements. Examples of the training are Anti-Bias Training, De-Escalation Implicit Bias Training, Procedural Justice, (bi-annual) Ethics Training. All members of the Police Department, both uniformed officers and civilians, have received training through this platform.
The Sourcewell cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 8, 2019, the City Council authorized a two-year cooperative subscription agreement for a web-based law enforcement training system for the Police Department with PCMG, Inc. dba PCM Gov, Inc. through the Texas Association of School Boards cooperative agreement by Resolution No. 19-1595.
On February 23, 2022, the City Council Authorized a three-year cooperative purchasing agreement for web-based law enforcement training subscriptions for the Police Department with Lexipol, LLC through the Education Service Center Region 19 cooperative agreement by Resolution No. 22-0400.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$133,770.00 |
$133,770.00 |
$133,770.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$401,310.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Lexipol, LLC - Non-local; Workforce - 2.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Lexipol, LLC
2611 Internet Boulevard, Suite 100
Frisco, Texas 75034