STRATEGIC PRIORITY: Public Safety
AGENDA DATE: April 24, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Police Department
EXECUTIVE: Jon Fortune
______________________________________________________________________
SUBJECT
Title
Authorize a three-year purchasing agreement for web-based software subscriptions for the Police Department Nighthawk.Cloud, Inc., sole source - Estimated amount of $561,740.00 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This sole source purchasing agreement will provide for web-based software subscriptions for the Police Department. The subscriptions allow detectives in combing through digital data, a process that had previously been performed manually, at times involving 30,000 pages. While the department has recently expanded to 51 licenses in effort to comply with the Richard Miles Act, the Police Department will expand to 150 licenses to equip approximately 35-40% of investigators, leading to additional time savings. To date, this software has assisted in the seizure of approximately $448,000.00 in cash, 60 firearms, over 250 lbs of narcotics, and multiple stolen vehicles.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$112,041.00 |
$224,850.00 |
$224,850.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$561,741.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Nighthawk.Cloud, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER
Nighthawk.Cloud, Inc.
6200 South Main St.
Suite #210
Aurora, CO 80016
Matthew Fyles, Vice President