STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: February 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize (1) a three-year service price agreement for door hardware, key blanks, and locksmith services for all City facilities - Joe East Enterprises, Inc. dba A-1 Locksmith in the estimated amount of $618,931.25; and (2) a three-year master agreement for the purchase of door hardware and key blanks for all City facilities - Independent Hardware, Inc. in the estimated amount of $201,909.74, lowest responsible bidders of two - Total estimated amount of $820,840.99 - Financing: General Fund ($433,190.53), Dallas Water Utilities Fund ($267,000.00), and Aviation Fund ($120,650.46) (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement/service price agreement is to establish firm pricing for services and goods for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
The service price agreement will provide for door hardware, key blanks, and locksmith services managed by the Building Services Department for all City facilities. These agreements include services covered, but are not limited to:
* An experienced team of locksmiths on call 24 hours a day, 7 days per week including nights, weekends, and holidays
* Installation, repairs, rebuilding, unlocking, and combination changing of various manufacturers of safe locks, locksets, and hardware to factory standards
* Provide door hardware, exit devices, key blanks, automotive re-key, panic bar devices, door closers, automatic door...
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