STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: February 8, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year cooperative purchasing agreement, with two one-year renewal options, for hardware, software maintenance, and support for the City's electronic data discovery system for the Department of Information and Technology Services with TEQSYS, Inc. through the Texas Department of Information Resources cooperative agreement - Not to exceed $794,683.46 - Financing: Data Services Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for hardware, software maintenance, and support for the City's electronic data discovery system for the Department of Information and Technology Services. This system is utilized by the City Attorney's Office, the Department of Information and Technology Services, and the Police Department to collect, analyze, and produce data used for pre-trial discovery, administrative hearings, and internal department investigations. This system is a key component in the City's ability to meet open records requests and litigation pre-trial discovery timelines. This system has proved to be an efficient tool in the management and processing of the large amounts of electronic data stored within the City. Attorneys are able to create cases, perform document redaction, and generate numbering to identify and label legal documents. The system also streamlines case reviews and provides automated legal hold notifications.
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Gov...
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