STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 9, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a three-year service price agreement for fire apparatus and heavy equipment rental for the Fire-Rescue Department - Siddons-Martin Emergency Group, LLC, only bidder - Estimated amount of $1,442,500 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for fire apparatus and heavy equipment rental for the Fire-Rescue Department. In an effort to maintain response times, this agreement will allow for the temporary rentals of National Fire Protection Association compliant heavy duty apparatus, Triple K compliant ambulances, high profile terrain, and command staff vehicles on an as-needed basis. Compliant front-line apparatus and specialized equipment provide firefighters with the required tools to prevent the spread of fires and rescue residents of Dallas.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
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