STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: October 11, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Public Works
EXECUTIVE: Dr. Robert Perez
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SUBJECT
Title
Authorize the ratification to pay outstanding invoices due to Austin Asphalt, Inc., in the amount of $106,247.70, for the uninterrupted provision of goods needed to sustain the streets' hot mix asphalt and cold patch materials until a new contract was awarded - Not to exceed $106,247.70 - Financing: General Fund
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BACKGROUND
Supply chain challenges, coupled with natural disasters, resulted in the Department of Public Works' inability to adequately estimate the amount of product needed for the impending weather-related storms. The discontinuation of product delivery would jeopardize the Department's ability to provide essential street services to our community.
The Department of Public Works used Master Agreement No. MA-PBW-2020-00012779 (a two-year master agreement with an optional six month extension period, passed by City Council on August 1, 2020) for Hhot Mmix Aasphalt and Ccold Ppatch Mmaterials which expired on March 11, 2023. The Master Agreement was previously extended on July 21, 2022. Public Works inquired on the next steps to secure a contract while the department waited on the new Master Agreement (PBW-2022-00020231). On March 6th, Procurement advised "as long as under $50,000.00, the RQS process can be utilized or Office of Procurement Services Contract Management can re-open with RAT until the new MA is in place by end of April" to continue to use this Vendor.
On March 7, 2023, Public Works was advised by Procurement Services that an additional extension could not occur and therefore Master Agreement No. PBW-2020-00012779 was opened for 3 days to "encumber funds to continue payment to the vendor pending when the new solicitation goes to council".
On March 8, 2023, the Department...
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