STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 8, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize Supplemental Agreement No. 1 to increase the contract and to extend the term from March 23, 2020 to September 23, 2020 with Residence Inn Market Center in an estimated amount of $355,000, from $50,000 to $405,000, Chatham Dallas DT, LLC dba Courtyard by Marriott in an estimated amount of $350,500, from $50,000 to $400,500, and Vishwanath Hotels, LLC in an estimated amount of $940,000, from $50,000 to $990,000, for lodging at hotels to support homeless and first responder sheltering operations in response to COVID-19 - Total estimated amount of $1,645,500, from $150,000 to $1,795,500 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for lodging, food and beverage, and meeting room rental at the hotels to support homeless and first responder sheltering operations in response to COVID-19. The City will use one hotel lodging for first responders and another hotel to lodge the homeless. Dedicated lodging for first responders and the homeless is essential for containing the spread of COVID-19, protecting our first responders and are in-line with City and County goals to flatten the curve of COVID-19 spread.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
Fund
FY 2020
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