STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 9, 2021
COUNCIL DISTRICT(S):|910|DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a cooperative purchasing agreement for the purchase and installation of audio/video equipment to accommodate continued social distancing due to COVID-19 via enhanced virtual broadcasting capabilities to the 6FN Park and Recreation Boardroom for the Park & Recreation Department with Digital Resources, Inc. through The Local Government Purchasing Cooperative (BuyBoard) agreement - Not to exceed $143,727.49 - Financing: General Fund (This item was deferred on August 25, 2021)
Body
BACKGROUND
This purchase will facilitate technology improvements to the City Hall Park and Recreation Boardroom. The improvements will accommodate continued social distancing due to COVID-19. In addition, the current antiquated audio meeting management system will be replaced with a wireless, updated, solution that will allow for the flexibility that the new room layout requires. This purchase will include all necessary hardware, software, programming, installation, and training to provide a fully functional Park and Recreation Boardroom and adjacent conference room.
Both rooms will have standalone audio and video conferencing capabilities, as well as the capacity to be used conjointly for meetings of the Park and Recreation Board, and other high-capacity meetings. This additional video conferencing functionally will allow Park and Recreation Staff and Board to bridge the digital divide with the public in ways that they have done before. They will also be able to provide the City's cable system with the ability to broadcast meetings held in the Park and Recreation Boardroom.
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by Chapter 791 of the Texas Government Code a...
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