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File #: 21-1783    Version: 1 Name:
Type: CONSENT AGENDA Status: Approved
File created: 9/12/2021 In control: Office of Procurement Services
On agenda: 10/13/2021 Final action:
Title: Authorize the purchase of up to eight enclosed mobile heating, ventilation, and air conditioning trailer units for the Office of Emergency Management - RushCo Energy Specialists, Inc. in the amount of $300,073.04 and Western Shelter Systems in the amount of $98,875.28, lowest responsible bidder of two - Not to exceed $398,948.32 - Financing: 2019 Homeland Security-Urban Area Security Initiative 19-21 Fund
Indexes: 100
Attachments: 1. Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 13, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT

Title
Authorize the purchase of up to eight enclosed mobile heating, ventilation, and air conditioning trailer units for the Office of Emergency Management - RushCo Energy Specialists, Inc. in the amount of $300,073.04 and Western Shelter Systems in the amount of $98,875.28, lowest responsible bidder of two - Not to exceed $398,948.32 - Financing: 2019 Homeland Security-Urban Area Security Initiative 19-21 Fund

Body
BACKGROUND

This purchase will provide for up to eight enclosed mobile heating, ventilation, and air conditioning trailer units for the Office of Emergency Management. The trailers are fully equipped with all duct work, wiring, and power distribution panels to provide temporary heating, ventilation, and air conditioning (HVAC) to facilities such as libraries or recreation centers during power outages. Each enclosed trailer will be equipped with two HVAC units and have the capacity to warm or cool up to 5,000 square feet.

As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.

PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)

This item has no prior action.





FISCAL INFORMATION

Fund
FY 2022
FY 2023
Future Years
2019 Homeland Security-Urban Area Security Initiative 19-21 Fund
$398,948.32
$0.00
$0.00

M/WBE INFORMATION

In accordance with the City's Business Inclusion and Development Policy ad...

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