STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 25, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for a technology financial management software subscription, implementation services, and support for the Department of Information and Technology Services with Carahsoft Technology Corp. through the Omnia Partners Cooperative Agreement - Not to exceed $1,350,366.97 - Financing: Data Services Fund ($807,018.14) and Coronavirus State and Local Fiscal Recovery Funds ($543,348.83) (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for a cloud-based solution for the Department of Information and Technology Services (ITS) to gain detailed insight into information technology (IT) expenses, cloud infrastructure / software usage and other IT related costs. These insights will give ITS the ability to more accurately predict short and long-term IT investment needs across the City and pinpoint business areas where costs can be a driver or can hinder overall performance. This tool will strengthen the department's ability to analyze, optimize, and forecast technology costs in alignment with various strategic priorities and department goals. Additionally, this solution will systemize and automate the annual IT cost allocation and rate development process that is manually done today using spreadsheets. This solution includes extensive dashboards and reporting capabilities that will aid the department in the budget decision-making process, responding to inquiries and increase the level of financial transparency ...
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