STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 14, 2023
COUNCIL DISTRICT(S):|910|DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
Title
Authorize a six-month cooperative purchasing agreement for (1) elevator maintenance, inspection and repair services in the estimated amount of $162,114.12 with Otis Elevator; and (2) escalator and moving sidewalk maintenance, inspection and repair services in the estimated amount of $413,305 with Oracle Elevator Holdco, Inc. dba EMR Elevator for the Department of Aviation through The Local Government Purchasing Cooperative (BuyBoard) agreement - Total amount of $575,419.12 - Financing: Aviation Fund
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BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for elevator, escalator, and moving sidewalk maintenance, inspection, and repair servicesfor the Department of Aviation. All equipment will be maintained monthly, in accordance with the manufacturer's recommendation, to meet all applicable codes and state regulations. A six-month contract will ensure all contractors will address both immediate and long-term needs of the City's elevators, escalators, and moving sidewalks.
In addition to regularly scheduled preventative maintenance, both awarded contractors will be on call twenty-four hours a day for emergency repairs. The contractor will respond to emergency calls within two hours and will complete emergency repairs within forty-eight hours; all o...
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